Government
Public meeting livestreaming
Council meetings, board sessions, public hearings and municipal ceremonies, streamed and recorded by the same crew every month. Predictable process, documented failover, and files back on a schedule your clerk can plan around.
A public meeting is not a corporate event
A corporate broadcast happens once, gets rehearsed, and is judged on how it looks. A public meeting happens on a fixed calendar, gets no rehearsal, and is judged on whether it worked. Nobody compliments a council stream. They only notice it when the audio drops during public comment, or when the recording a resident asked for cannot be produced. That difference in what counts as success is why we run this work differently from the rest of what we do, and it is most of what this page is about.
What we cover
Recurring public business, and the one-off ceremonies that matter to the people in the room.
Council and committee meetings
The recurring monthly work. Fixed camera positions, a clean feed from the room's own microphones where a usable one exists, and a stream that starts before the gavel and does not stop until the meeting is adjourned.
Public hearings
Longer, less predictable, and more likely to run past everyone's estimate. Crewed to sit through it, with the audio treated as the priority, because a hearing record that cannot be heard is not a record.
Hybrid public comment
Remote participants heard in the room and room audio heard by them, with the comment period handled so the chair keeps control of the floor. This is the part of a hybrid meeting that most often goes wrong and it is worth walking through in advance.
Graduations and ceremonies
School district graduations, swearing-in ceremonies, dedications, ribbon cuttings. Families who cannot be there watch live, and the recording becomes the district's own.
Recordings and archives
Every stream is recorded locally as well as sent out, so the archive copy does not depend on the platform or the connection. Complete, timestamped, and delivered in the format your retention schedule requires, with structured file naming and redundant copies on request, so the clerk's office can archive without rework.
Captioning options
Live captioning for streams and caption files delivered with recordings, matched to the requirement your body and your counsel define and to your budget. Say what your obligation is and we build to it.
How we produce it
The owned capability stack behind this work, each documented in depth.
How a recurring engagement runs
- 01
1. We come and look at the room first
Before quoting anything we walk the chamber: where power is, whether there is a hardwired drop and what it sustains during business hours, whether the existing sound system can give us a clean feed, and where cameras can live without blocking sightlines. Most surprises on this kind of work are room surprises, and they are all findable in an hour.
- 02
2. One documented setup
The positions, the cabling and the settings get written down and repeated. The point of a recurring engagement is that the tenth meeting is set up exactly like the first, by someone reading the same sheet.
- 03
3. The same crew each time
The person running your meeting has run it before. They know which microphone is unreliable, which door squeals, and who to find when the room is locked. That is worth more on this work than any piece of equipment.
- 04
4. A failover that was decided in advance
A backup path out of the building, a local recording that keeps rolling if the stream drops, and a written answer to what happens if the connection fails mid-meeting. Agreed before the first meeting, not improvised during one.
- 05
5. Files delivered on a schedule
The recording arrives when we said it would, in the format agreed, without anyone having to chase it. A clerk should be able to plan the agenda packet around it.
Why boroughs keep us on the calendar
This work is won on reliability, not production value. Nothing below is about how the picture looks.
It is the same people every month
Continuity is the whole product. A vendor who sends whoever is free is a vendor who rediscovers your room's problems every month at your expense.
The recording does not depend on the stream
We record in the room as well as publishing out of it. If the uplink fails, you still have the meeting. That distinction matters most on exactly the night it goes wrong.
We answer the failure question before you ask it
What happens if the internet drops during public comment is a fair question and it has a specific answer for your room. You should have that answer in writing from any vendor before you sign anything, including from us.
Public comment is treated as the hard part
Because it is. It is the only unscripted section, the only time unknown microphones get opened, and the section a resident is most likely to request a copy of later.
We work to your rules, not a generic template
Retention periods, captioning requirements, where the file has to live and who can access it vary between bodies and counties. Tell us your requirements and we work to them rather than assuming.
Procurement without friction
Fully insured, with W-9 and certificate of insurance on request within one business day, and a capability statement formatted for your RFP file. Firm written quotes shaped for your process, quote thresholds and co-op language included where they apply, and vendor registration completed without your office chasing us.
What clients say
5.0 from 14 reviews on Google
10 stars! Working with Anthony and VJ is incredible! They ACTUALLY work WITH you. They ask all the right questions to get the vision of what you want to do and they make it come to Life in the cleanest, most professional way.
Working with AVP has been an absolute pleasure!! We have done 5 events with them so far and the production vaule has gone up everytime. If its the video / production its self or the easy access for all of our fans and customers access to tickets and streams. AVP is a must have for any event in the area
I recently had the pleasure of working with AVP.Live for both my marketing needs and live stream events, and I must say, they are absolutely the best in the business! Their team is not only extremely professional but also incredibly knowledgeable, making the whole process smooth and stress-free.
Anthony and Valentine are must haves for your content creation needs. Each summer I host a large boat party (Over 100 people) in which they capture a recap video and professional photos for and they are just the best. They arrive timely to your event and in terms of turnaround on deliverables, they far exceed your deadlines.
What moves the quote
Public-meeting work prices differently from event work because it recurs. The variables below are the ones that actually change the number, and a walk-through of the room settles most of them in an hour.
- How often the body meets, and whether committee sessions are included as well as the full council.
- Whether the room has a usable audio system we can take a feed from, or whether audio has to be built.
- How many camera positions the chamber needs to cover the dais, the podium and the room.
- Whether hybrid public comment is required, which is the single biggest addition to a meeting's complexity.
- Whether the connection in the building can carry a stream, or whether a path out has to be provided.
- Captioning, retention and delivery requirements, which vary by body and are worth stating up front.
- Whether the engagement is a standing monthly commitment or meeting by meeting.
Rates on request. Call (848) 279-9164 and you will get a straight number on the phone, not a form and a follow-up email.
Common questions
+Does New Jersey law require our meetings to be livestreamed?
No. The Open Public Meetings Act does not require public bodies to livestream or record meetings, and any vendor telling you otherwise is selling from a premise that is not true. N.J.S.A. 10:4-9.3 authorises public bodies to meet remotely; it does not mandate streaming for an in-person meeting. Bodies stream because residents expect it and because it reduces the number of people who need to attend in person to be heard, not because a statute compels it. Your own by-laws, county rules or grant conditions may impose requirements the state does not, and those are worth checking before you write a specification.
+What happens if the internet fails in the middle of a meeting?
You still have the meeting, because we record in the room to local media as well as sending the stream out. Those are separate paths and a failure of one does not take the other. On top of that we bring a second route out of the building so the stream itself has somewhere to go if the room's connection drops. What we will not do is promise this never happens. Ask any vendor what their specific answer is for your building, and get it in writing.
+Can remote residents give public comment?
Yes, and it is the part worth planning carefully. Remote participants need to be audible in the room and to hear the room, and the chair needs to keep control of who has the floor rather than the technology deciding it. The mechanics change depending on whether your chamber has an existing sound system we can integrate with. It is the first thing we look at during a walk-through when hybrid comment is on the requirement list.
+Who owns the recording?
You do. The recording of your meeting is your record, and we deliver it rather than hosting it on our behalf and granting you access. We can also publish to whatever platform you already use. If a vendor's arrangement leaves the archive living in their account, ask what happens to it when the contract ends, because that is a records problem rather than a video problem.
+How do we buy this?
Tell us how your body procures. Some engagements sit under a threshold and are handled as an ordinary purchase, others go out as a quote request or a formal specification, and the requirements differ by body and by dollar value. We would rather work to your process than tell you what it is. W-9, certificate of insurance, and a capability statement for your RFP file arrive within one business day of asking. If you are writing a specification and want a description of the scope to work from, we will supply one without expecting to be the vendor who wins it.
+Do you work with school districts as well as municipalities?
Yes. Board of education meetings run on the same recurring pattern as council meetings and the room problems are similar, usually with worse audio and a bigger room. Graduations are a separate piece of work with a different shape: one date, a much larger audience watching live, and families who will watch the recording many times.
Start with a walk-through of the room
Most of what determines whether this works is in your chamber, and an hour there answers more than any call can. Tell us which body you are with and when you meet, and we will come and look. Prefer to start with the paperwork? Ask for the capability statement and W-9 and they arrive with the reply.